The trend has switched from in-person corporate parties to virtual corporate parties. And this trend is seen to last for more seasons. That’s why you need to adjust how you host corporate events to become more engaging and successful. Check some of the vital factors you need to consider when you’re planning to host for one:
#1: Choosing The Right Partner or Platform
One of the critical elements when hosting a virtual event is the tech platform. This allows you to recreate an in-person corporate party’s vibe, so it’s best not to settle on the cheapest or most famous platform. Instead, you should choose the one with the expertise that can provide quality services to make fun virtual events for work.
When you partner with companies that offer virtual events, they can personalize them to suit the party’s theme. By doing this, you can stream your program successfully without any issues.
#2: Hire Engaging Speaker(s)
If you’re inviting other speakers for the corporate party, you should hire engaging ones. It’s easy to do this, as long as you follow these guidelines:
- Look for pros. The speakers should have been catering to virtual events, which means they must know how to deliver their content using any tech platform. They must also know how to create content suitable for the party’s theme.
- Check their experience. The speakers should also have experience speaking in virtual events. Moreover, they should also be able to fill in any content gaps or facilitate transitions between program elements. This means they can carry the program while providing a fresh perspective on your industry.
#3: Ensure Attendee Engagement
Another consideration is to enhance your attendees’ experience throughout the event, including before and after it. With a virtual party, you’re somewhat restricted. For instance, you can send your attendees’ breakfast boxes before the company event starts. That way, it’d be like having a company breakfast but in their own homes.
Another great idea is to send out products that the company offers so that everyone can use them. Then, ask their opinions about the products, especially if the company event is about marketing or launching them. Doing this will also keep them engaged during the event since they can share their feedback after personally using or consuming the products.
You can also give out prizes for active participants during the event. This can help them become more engaged and interactive during the event in the hopes of winning the award. However, you may have to think of awards that your employees most likely want to encourage their utmost participation.
#4: Know How To Troubleshoot
Before the event, you should also ensure that all the tech and equipment you’ll be using is in good working condition. You don’t want to ask your employees if they can hear or see you on their end now and then. You also need to avoid disrupting the event’s flow because you keep dropping in and out of the presentation.
With such, ensure that you have a strong internet connection, easy to manipulate tech platform, and excellent working conditioned gadgets. You may have to start 15 minutes earlier to test if all your tech and gadgets are working correctly. That way, when the other employees are ready, you can begin seamlessly.
Additionally, you must know how to troubleshoot any tech issue that may arise during the event. If not, make sure that an information technology (IT) support personnel is around to help you if such circumstances occur.
As for the employees, you should provide them with guidelines regarding the event. This includes registering before the start of the program, having the required materials within reach, and other essential procedures they need to follow before the commencement of the event. To have them come prepared is a big contribution to making the event run smoothly and successfully.
#5: Follow The Agenda
Most importantly, stick to the event’s agenda. Avoid letting it spiral out of control by not following the outlined program. As much as possible, you should choose appealing activities that your employees can relate to. You should also use Google Slides or PowerPoint to avoid discussing other topics not included in the event. Doing this will also help you organize things while smoothly transitioning from one activity to another.
Conclusion
A virtual corporate event may require more preparation since it may be a new event for the company, especially if this would be your first time hosting such an event. You must be prepared in all aspects to make it engaging and successful. You can achieve such by following the key considerations mentioned above. Try them now and see how your corporate party will be a great event this year.
